W-2s

Official 2010 W-2 Access through Merlin!

Fast, Easy, Safe & Secure

It’s Official! NCC employees will be able to access their IRS W-2 forms on-line through Merlin beginning with the 2010 tax statement.

This NEW electronic W-2 form provides convenience to employees and furthers our efforts to be a sustainable campus.

In order to obtain on-line access, employees must consent to receive the on-line W-2. The employee’s initial consent is valid for all subsequent years and can only be voided by withdrawing consent or upon termination of employment. With this consent, employees will NOT receive a paper copy. Once W-2’s have been posted to their Merlin account, employees will be able to access their official form online immediately to view or print copies as often as they need them. Tax statements for 2010 and subsequent years will be available with consent 24/7 from any computer with internet access.

Employees who do not consent to the electronic W-2 form will continue to receive a paper form through the U.S. Postal service. Printed forms will be mailed by January 31, 2010 to the permanent address on file in Human Resources. Employees are responsible for notifying Human Resources with any address changes.

Benefits to receiving the W-2 Form online versus through the mail:

· W-2 information will be available 24/7 in an IRS approved PDF format

· Online delivery provides access to your W-2 earlier then paper W-2’s mailed on January 31^st

· Online delivery eliminates the chance that the paper W-2 form will get lost, misdirected or delayed during postal delivery, or misplaced once the employee receives it

· Signing up for online delivery is fast, easy and secure, and the employee can change his/her mind and withdraw from online delivery at any time

· “Going Green” not only benefits you for faster service and convenience but also saves cost of forms, postage and trees

Please follow the directions I emailed to you or

the directions on the time clock TODAY!

Give NCC your electronic consent to deliver your 2010 W-2

to your online Merlin account.

Remember, to ensure fast, easy and secure delivery of your 2010 W-2 you must sign up by January 7, 2011.

So don’t delay, sign up today!

Finals Week Schedules

The finals week schedules are up on the website. If you want to know your schedule, just click your name under the student contacts page and move it to the week of finals.

Let me know if you have any questions.

Heidi

Survey

Three students in a CSC class are working on a class project and wanted to use the library as the subject. The three students are Max Damske, Matt Adorjan, or Suzanne Wrobleski. They may be around in the next couple of days to ask you to take a survey, please feel free to do so!

Thanks!
Heidi

Phone Responsibilities

Make sure when you are answering the phone to answer with the greeting "Oesterle Library, how may I help you." Be friendly and attentive.

If a person is out of the office, please do not give details about it just say, "I am afraid that they are out of the office." Then offer to transfer them to their voicemail or ask if they would like to speak to someone else. If they do want to speak to someone, please transfer them to Denise, when you do this please say that you are transferring the person to the secretary.

Let me know if you have any questions.

Heidi

End of Term Matters

TO: All Oesterle Library Student Assistants

FROM: Belinda Cheek, Access Services Coordinator

RE: End-of-Term Matters

DATE: October 25, 2010

The end of the term is rapidly approaching! Please complete the following instructions as we prepare schedules for Finals Week and Winter Term.

1. FINALS WEEK - All students are expected to work their regular work schedule through Saturday, November 20^th. A finals week schedule is being prepared for Sunday, November 21^st through Wednesday, November 24^th. All student assistants are required to sign up to work a minimum of four hours during finals week. Please see Heidi by 5:00 on FRIDAY, NOVEMBER 5^th to sign up for your hours.

2. WINTER TERM SCHEDULES - All student assistants who plan to work Winter Term will be assigned a work schedule before they leave for D-Term. (If for any reason you don’t plan to work next term, please let Heidi know right away!!) The form for your appropriate position should be completed to indicate when you will be available to work during Winter Term. Please complete the form carefully and thoughtfully! Also, remember that any form that does not leave enough hours for us to work with when assigning schedules will be returned for revision. All forms should be given to Heidi by 5:00 on FRIDAY, NOVEMBER 5^th.

If you have any questions about this process, please do not hesitate to contact Heidi or me.

D-Term Positions

TO: Oesterle Library Student Assistants

FROM: Belinda Cheek, Coordinator of the Student Assistant Program

RE: D-Term Positions

DATE: October 20, 2010

Oesterle Library has the following student assistant positions available for D-Term:


1. TWO FULL-TIME POSITIONS (40 hours per week)

Expected to work the following dates: November 29 – December 17

Hours will include daytime, evening and Saturday hours

***Please note: depending on the applicant pool, these positions may be broken down into multiple part-time positions

2. ONE PART-TIME POSITION (approximately 25 hours per week)

Expected to work the following dates: November 29 – December 17

Hours will include daytime, evening and Saturday hours


Hours are also available on the following dates during Christmas Break:

December 20-21 and December 27-30

Hours available will be 8:00 a.m. – 4:00 p.m.


Student assistants working these positions will primarily be assigned to the Information Services Desk and/or the Periodicals Desk. Student assistants may also be assigned to a few hours in other library units.


Preference will be given to applicants that:

- are able to work all hours and dates

- have an excellent attendance and work record


Campus housing is available at no extra charge for any student wishing to stay on campus during D-Term (November 29- December 17). Typically campus housing is not available during Christmas break (December 18-31). Student assistants who have questions about the availability of housing during this time should contact the office of Residence Life.


Anyone interested in a position for D-Term should complete the application form at this link and return to me by 5:00 p.m. on Monday, NOVEMBER 1st.

Filling Substitution Requests

From now on if you complete the "Fill a Substitution Request" for a shift you are going to be held responsible for it. If you fill out the form and find out later that you cannot cover that shift you should fill out the "Substitution Request Form," it is your responsibility to get it covered.

Thanks,
Heidi