End-of-Term Matters

TO: All Oesterle Library Student Workers
FROM: Belinda Cheek, Access Services Coordinator
RE: End-of-Term Matters
DATE: October 26, 2011

The end of the term is rapidly approaching! Please complete the following instructions as we prepare schedules for Finals Week and Winter Term.

1. FINALS WEEK - All student assistants are expected to work their regular work schedule through Saturday, November 19th. A finals week schedule is being prepared for Sunday, November 20th through Wednesday, November 23rd. All student assistants are required to sign up to work a minimum of four hours during finals week. Please see Heidi by 5:00 on FRIDAY, NOVEMBER 4th to sign up for your hours.

2. WINTER TERM SCHEDULES - All student workers (including SCs and ASCs) who plan to work Winter Term will be assigned a work schedule before they leave for D-Term. (If for any reason you don’t plan to work next term, please let Heidi know right away!!) The appropriate schedule form on this site should be completed to indicate when you will be available to work during Winter Term. Please complete the form carefully and thoughtfully! Also, remember that any form that does not leave enough hours for us to work with when assigning schedules will be returned for revision. All forms should be given to Heidi by 5:00 on FRIDAY, NOVEMBER 4th.

If you have any questions about this process, please do not hesitate to contact Heidi or me.

Review Week 2: Hours, Shift Coverage and Timecards

Thank you to all of you who completed week 1 review on time! One thing I need to address from last week is that B1 of P1088-B1 means that the photocopy is on shelf B1 of the container we hold the photocopies in. Please come to me if you don't know what this means.

On to week 2 review: hours and timecards. Belinda and I told you at the beginning of the school year that we would be really cracking down on filling out your timecards so I figured I should make sure everyone understands how to do this.

First, you should be making sure that your google schedule is accurate. This is located on the student assistant website under the student worker contact information page, just go to your name and click on it, your schedule is there. I make changes to these schedules every time you take a shift, get a shift covered, are late, or are sick. This schedule is what we use to check your timecards with. If you find something wrong and don't tell me, we are going to think your timecard is wrong and reject it, which means you will not get paid.

To get a shift covered for the information services desk, periodicals desk, or the 10-Midnight shift for access services you need to fill out the substitution form located on the student assistant website under substitution requests. If you need to miss a technical services or daytime access services shift you just need to talk to your supervisor. DO NOT put a daytime access services or technical services shift on the website for coverage! For the other shifts you just fill out the form and click submit.



Once you have filled the form out, please refresh the page to make sure it appears in the available shifts chart.



If you want to take a shift, you can find available shift in the available shifts chart. If you find a shift you can cover just fill out the "fill a substitution request" form.



Once you have filled it out, please be sure to refresh and make sure that your submission shows up in the filled substitution requests chart



Make sure that you fill out all of these forms accurately!

You should be filling out your timecard EVERY shift! To fill out your timecard you just need to go to Merlin, log in, select the employees section, and then click "Time entry." There you would select the library timecard and then fill out your shifts. All the timecard periods are two weeks long, at the end of the time period you need to "sign" your timecard and submit it. I will send you reminders every week when they are due but it is clear that once the time period is done, you should submit your timecard.

Below is your homework for this week. It is due Thursday, October 27th!

D-Term Appications

TO: Oesterle Library Student Assistants
FROM: Belinda Cheek, Coordinator of the Student Assistant Program
RE: D-Term Positions
DATE: October 20, 2011


Oesterle Library has the following student assistant positions available for D-Term:

1. TWO FULL-TIME POSITIONS (40 hours per week)
Expected to work the following dates:
November 28 – December 16

Hours will include daytime, evening and Saturday hours

***Please note: depending on the applicant pool, these positions may be broken down into multiple part-time positions

2. ONE PART-TIME POSITION (approximately 25 hours per week)
Expected to work the following dates:
November 28 – December 16

Hours will include daytime, evening and Saturday hours

Hours may also be available on the following dates during Christmas Break:

December 19-21 and December 27-30
Hours available will be 8:00 a.m. – 4:00 p.m.

Student assistants working these positions will primarily be assigned to the Information Services Desk and/or the Periodicals Desk. Student assistants may also be assigned to a few hours in other library units.

Preference will be given to applicants that:
- are able to work all hours and dates
- have an excellent attendance and work record

Campus housing is available at no extra charge for any student wishing to stay on campus during D-Term (November 28- December 16). Typically campus housing is not available during Christmas break (December 17-31). Student assistants who have questions about the availability of housing during this time should contact the office of Residence Life.

Anyone interested in a position for D-Term should complete the form below and submit it by 5:00 p.m. on Monday, October 31st.

Review: Week 1: Reserves

Hello!

This is week 1 of our reviewing! Please read the following and answer the questions below. Remember I require that all Student Assistants, ASCs and SCs participate!

When a patron comes up and asks for a reserve, the first step is to ask them what class or professor they have. Go to the library website, click on the tab that says "Books, Movies, and More," and click the link that says "Reserves for Classes." In that screen select the search items they give you and click "Find." That will pull up the list of reserves that patron should be interested in.

There are two types of reserves. Faculty owned items, which are the faculty's personal items that they have put on reserve for their students to use. Oesterle library items, which are items the library owns. The faculty owned items have very basic call numbers like f789 (book), v506 (video), c102 (CD), p102-A1 (Photocopies), etc. They have a purple band with the barcode on the band. All of these items are located on the right side of the reserve bookshelf, except for the photocopies which are located in the bins to the left of the bookcase.

The Oesterle library items have our normal Dewey Decimal call numbers, a green band, and the barcode is located where all of our barcodes are, on the back cover, top right hand side. All of these items are located on the left side of the reserve bookshelf.

There are 6 possible different check out times: 2, 3, 4 hours and 1, 2, 3 days. When you charge the item out to the patron the computer will tell you the exact time the item is due, make sure you tell the patron. If you missed the due time on the computer screen, you can just look at the band on the book and with that information figure out the due time. Hourly reserves should NEVER EVER leave the building, that means they can not be desensitized. Daily reserve should be desensitized, so please pay attention to the difference.

Once a reserve item is returned you need to discharge it right away in order to not accidentally give a patron a fine. If it is an hourly reserve you should put it on the reserve shelf, it should never go in the back room. If it is a daily reserve, you should resensitize it in the back and then put it on the reserve shelf. There should NEVER be a reserve book on a shelving cart or on the regular shelves, only on the reserve bookcase.

Wi-Fi

Hello,

If anyone calls asking about Wi-Fi usage, please make it clear that only faculty, staff and students can use it. Public patrons or people from other colleges will not be able to access it.

Thank you,

Heidi

Reviews coming up

Hello,

It is week 5 next week, that means that we have all had time to review or get used to the desks. So, starting next week you should be checking this EVERY TIME you work because I am going to start to review. Reviewing means I will talk about some subject about one of the desks and you will need to answer some questions at the end of my posts. All student assistants, ASCs and SCs are required to participate every week and have them turned in ON TIME.

Get ready :)

Have a great weekend!

Heidi

Reminder: Please do not take anything off of anyone desks

Hello,

A few things have gone missing off of staff desks. Please do not do this. All items are their personal things. So do not take staplers, tape dispensers, etc. off of anyone's desk!

Thanks,

Heidi

Confidentiality Forms and Website checklist due Wednesday!

Hello!

The confidentiality forms and website checklists that we gave to you to sign and fill out at the student assistant dinner are due on Wednesday! If you were not there at the dinner, they are in your mailbox.

Please get this filled out and returned to me if you haven't done so!

Heidi